Careers

All inquiries and materials should be e-mailed to:

Human Resources
careers@hcesq.com

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ADMINISTRATIVE MANAGER

The Administrative Manager provides administrative and executive support and coordination for the COO/CFO and the Executive Team and is primarily responsible for providing mentorship and guidance to admin staff employees.  The Administrative Manager is also responsible for planning and coordinating internal firm events and admin meetings, supporting facility and safety efforts and ensuring client-centric service mindset from our admin team.

Qualifications and Skills

  • Typically requires a minimum of 4 years related administrative leadership experience.
  • Experience working in a law firm or legal environment providing administrative support to executives is highly desired.
  • Success with planning company functions, staff meetings, and various other company meetings and events in terms of pre-planning, organizing details, facilitating presentations, and hosting attendees.
  • Must be familiar and comfortable with coordinating complex reports including legal billings, budgetary schedules, WIP reports, and other logistics-related items.
  • Ability to maintain strict confidentiality and handle various and/or multiple pressured situations with tact and a calm demeanor is a necessity.
  • Intermediate skills in MS Outlook, PowerPoint, Word and Excel is required, along with exceptional customer service skills both in-person and over the phone is essential. Experience working with Timeslips, billing, or similar software is desired.
  • Must be able to understand job duties and responsibilities, have the necessary skills/knowledge and be willing and able to continue learning and growing within the field.
  • Must be skilled at managing a significant workload and obtaining positive results, taking on additional responsibility and managing priorities as needed.
  • Must be accurate, detail oriented, committed to high quality standards, and pro-active in finding solutions to achieve successful outcomes.
  • Strong verbal and written communication skills with the ability to produce accurate, punctual reports/information, as required and thoroughly share information with others. Must be able to read, write and speak effectively.
  • Exceptional listening skills with the ability to seek constructive feedback, build relationships, promote teamwork, and remain flexible and open-minded.
  • Capable of working thoughtfully under pressure and in a timely manner.

Capable of following realistic plans, goal setting, resource management, contingency planning, coordinating and cooperating with others.

Educational Requirements:

Degree not necessary. 3-5+ years office/administrative management experience, or C-level executive assistant experience.

Position is full-time, exempt.

We offer an exceptional work environment, outstanding community and professional reputation.  We value our firm culture, which is friendly and respectful.  We provide comprehensive benefits including medical, dental, life and long-term disability insurance benefits, paid time off, 401(k) with employer contribution, EAP (Employee Assistance Program), discount tickets program and free gym facility.

Please submit your 1) resume, 2) cover letter and 3) salary requirement to careers@hcesq.comLocal candidates only.  No telephone calls or walk-ins accepted. Candidates are subject to background screening and reference checks.

No telephone calls or walk-ins accepted.  Candidates are subject to background screening and reference checks.

Henderson, Caverly & Pum LLP is an equal opportunity employer.

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ESTATE PLANNING, TAX, PROBATE & TRUST ADMINISTRATION SENIOR PARALEGAL

We are seeking an estate planning & tax legal paralegal to support three attorneys in an estate planning practice and tax group.

Qualifications:

  • At least 5 years of estate planning, tax, probate & trust administration paralegal experience  Experience supporting a tax practice group is preferred.
  • Willing to handle occasional secretarial or administrative tasks in addition to paralegal work when necessary.
  • Paralegal certificate required. College degree a plus.
  • Experience with calendaring, legal research, and preparation of documents in various probate, estate, trust and tax matters.
  • Experience preparing IRS Forms SS-4, 706, 709 and 8971, deeds and PCORs.
  • Experience with electronic filing in Probate Court.
  • Intermediate knowledge of Microsoft Word (including cross-referencing), Excel and Outlook. Working knowledge of Bloomberg/BNA and Westlaw.
  • Familiarity with Timeslips preferred.
  • Comfortable in supporting more than one attorney and interacting with clients.
  • Ability to work well within a team.
  • Ability to prioritize workloads with changing priorities and manage workflow process effectively.
  • Excellent organizational, interpersonal and communication skills.
  • Detailed and deadline-oriented.
  • Client service-oriented.

Position is full-time, non-exempt/hourly with an hour lunch.

We offer an exceptional work environment, outstanding community and professional reputation.  We value our firm culture, which is friendly and respectful.  We provide comprehensive benefits including medical, dental, life and long-term disability insurance benefits, paid time off, 401(k) with employer contribution, EAP (Employee Assistance Program), discount tickets program and free gym facility.

Please submit your 1) resume, 2) cover letter and 3) pay requirement to careers@hcesq.comLocal candidates only.  No telephone calls or walk-ins accepted. Candidates are subject to background screening and reference checks.

Henderson, Caverly & Pum LLP is an equal opportunity employer.

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ESTATE PLANNING & GIFT TAX ASSOCIATE ATTORNEY

We are seeking an estate and gift tax associate attorney with 2-5 years of experience working hands on with complicated estate, gift and income tax planning strategies.

The associate will bring the talent and experience necessary to independently analyze complicated financial matters and make recommendations to our partners and their clients on estate planning strategies designed to accomplish our clients’ non-tax objectives in a tax-optimized manner.

Ideally, the associate is already contributing to the profession through professional speaking, writing and involvement in professional organizations.  The associate will work under the supervision of the head of the Estates and Trusts Practice Group.  This is a partnership track position.

The successful candidate will have a JD from a top-tier law school, including recent experience working with complex tax matters, and will be licensed to practice law in the state of California. Please do not apply if you do not meet these requirements, as they are not negotiable.  An LLM in tax is desired, but it may be substituted with the right depth of experience.

We offer an exceptional work environment, outstanding professional and community reputation.  We value our firm culture, which is professional, friendly and respectful.  We provide a competitive pay and comprehensive benefits including medical, dental, vision, life and long-term disability insurance benefits, paid time off, 401(k) with employer contribution, EAP (Employee Assistance Program), discount tickets program, and free gym facility.

We focus on doing the best work for our clients while allowing high quality of life for our professional employees.  In that regard, we provide modest billable hour requirements (1,600 hours for senior associates) to ensure there is sufficient time for professional and business development, as well as a life outside of the office.  A relocation allowance may be available for an extraordinary candidate.

Please submit your 1) resume, 2) cover letter, 3) writing sample, and 4) salary requirement to careers@hcesq.com

No telephone calls or walk-ins accepted.  Candidates are subject to background screening and reference checks.

Henderson, Caverly & Pum LLP is an equal opportunity employer